Pre-Construction Administrator (Construction / M&E Building Services) - Whiteley, HampshireSalary: £20,000 – £25,000 plus excellent Benefits Package
This is a fantastic opportunity for a highly organised and motivated Pre-Construction Administrator to join a respected, family-run M&E Building Services contractor supporting their estimating, operations, and project delivery teams.
The business is growing, offers excellent long-term stability, and provides a high-quality working environment with a modern approach to employee wellbeing, including a 4.5-day working week (Monday to Thursday 8.30am to 5.00pm, and Fridays 8.30am to 1.00pm).
The RoleAs Pre-Construction Administrator, you will play a key role in supporting the pre-construction and project teams with all administrative and document control activities. This is a varied and rewarding position where strong organisation, accuracy and communication skills are essential.
Your responsibilities will include:
Document Control & Administration- Managing documents, drawings, specifications and reports
- Maintaining accurate logs, registers and filing systems
- Uploading, editing, saving and distributing documents
- Preparing tender documents, letters and presentations
- Supporting the transition from tender folder to job folder upon contract award
Estimating & Tender Support
- Logging new enquiries into the CRM system
- Setting up quote folders and maintaining tender boards
- Preparing subcontract and material enquiries
- Collating information for tender submissions
- Chasing outstanding quotations from suppliers and subcontractors
Office & Team Support
- General office administration
- Answering incoming calls and greeting visitors
- Supporting events, meetings, and client activities
- Assisting with pre-qualification questionnaires and compliance requirements
Safety, Health & Accreditation Support
- Coordinating health and safety documentation
- Assisting with audits, inspections and paperwork
- Supporting the upkeep of accreditations and training records
This is an ideal role for someone who enjoys being the central support point for multiple teams, thrives in a busy environment and has excellent attention to detail.
About You- To be suitable for this role, you should have:
- Strong administration and document control experience
- Experience working in construction, M&E, engineering, or a project-led environment
- Proficiency in Microsoft Word, Excel, Outlook and general IT systems
- Excellent organisational and communication skills
- A proactive approach and the ability to work to deadlines
- A stable work history and strong attention to detail
Training will be provided on company-specific systems, software and processes.
Remuneration Package – Pre-Construction Administrator- £20,000 – £25,000 (dependent on experience)
- 4.5-day working week (Mon–Thu 8.30am–5.00pm, Fri 8.30am–1.00pm)
- 25 days holiday + bank holidays
- Additional 2 days holiday after 1 year (birthday month & anniversary month)
- Two-week Christmas shutdown (5 days taken from allowance)
- Company bonus scheme
- Monthly performance bonus (details discussed at interview stage)
- Pension scheme (5% employer contribution)
- Life assurance (6 × basic salary)
- Full training and development support
- Employee shareholding (2% share allocation for all staff)
Next StepsIf you feel this role could be a great move for you, please apply online today, or contact Rob at David Leslie Ltd for an informal and confidential discussion.
About David Leslie LtdDavid Leslie Ltd is a family-run construction recruitment consultancy with over 20 years’ experience connecting professionals and employers across the UK. Specialising in the Building, Fit-Out, and M&E Building Services sectors, our approach is built on trust, integrity, and long-term partnerships, ensuring both clients and candidates receive a service that is personal, transparent, and expertly delivered.
